5.3 Tender Response

Assign information management functions

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Please confirm who will undertake the information management function. This may one be one or more people.

Meeting the exchange information requirements

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Please consider your delivery team's approach to meeting the appointing party's (client's) exchange information requirements.

Objectives/goals

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Please consider your objectives/goals for the collaborative production of information.

Organizational structure and delivery team composition

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Please consider the organizational structure in terms of appointed parties and their relationships. Please also think about the delivery team's composition in terms of task teams Please upload a file containing your delivery team's organization chart (or similar) plus the team structure indicating which appointed parties belong to which task teams. Where these are identical (because each task team only have one appointed party) then you only need to provide one chart.

Federation strategy

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Please consider the federation strategy to be adopted by your delivery team. Please populate a table to set out your federation strategy.

High level responsibility matrix

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Please consider your high level responsibility matrix (refer to ISO 19650-2 Guidance F section 3.3. and figure 5). Please complete the table provided setting out responsibility for information deliverables.

Amendments to the project's information production methods and procedures

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Please consider the contents of the project's information production methods and procedures thinking about the capture of existing information, the information production and checking process, security and delivery of information. Please identify any amendments to be proposed to the appointing party (client).

Amendments to the project's information standard

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Please consider the contents of the project's information standard thinking about the exchange of inforamtion between task teams, distribution of information to external parties and delivery of information to the appointing party (client). Please identify any amendments to be proposed to the appointing party (client).

Software, hardware and IT infrastructure

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Please consider the software, hardware and IT infrastructure your delivery team is proposing to adopt. Please complete the table provided.

Additional content

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Please confirm that you have considered any additional content to be captured in your (pre-appointment) BIM execution plan. Please set out this content as appropriate.

Managing information

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Please consider and identify the experience and number of task team members who have managed information in accordance with the proposed information delivery strategy plus their education and training.

Producing information

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Please consider and identify the experience and number of task team members who have produced information in accordance with the project's information production methods and procedures plus their education and training.

Task team IT

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Please consider the contents of the IT schedule in relation to your existing IT resources. Please identify any gaps in requirements and how they will be rectified.

Additional considerations

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Please confirm that you have considered any additional capability and capacity requirements.

Information production methods and procedures

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Please confirm that you have considered your approach, timescale and responsibility for testing and documenting these.

Information exchanges between task teams

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Please confirm that you have considered your approach, timescale and responsibility for testing and documenting these.

Information delivery to the appointing party (client)

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Please confirm that you have considered your approach, timescale and responsibility for testing and documenting these.

Project common data environment (CDE) configuration

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Please confirm that you have considered your approach, timescale and responsibility for testing and documenting these.

Your delivery team's (distributed) CDE configuration

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Please confirm that you have considered your approach, timescale and responsibility for testing and documenting these.

Additional software, hardware and IT infrastructure

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Please confirm that you have considered your approach, timescale and responsibility for procurement, implementing, configuring and testing these.

Additional shared resources for your delivery team

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Please confirm that you have considered your approach, timescale and responsibility for testing and documenting these.

Training and education for your delivery team

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Please confirm that you have considered your approach, timescale and responsibility for testing and documenting these.

Additional members of your delivery team

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Please confirm that you have considered your approach, timescale and responsibility for recruiting and onboarding these.

Additional mobilization considerations

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Please confirm that you have considered any additional mobilization requirements.

Appointing party's (client's) exchange information requirements

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Please confirm that you have considered the risks associated with these.

Appointing party's (client's) information delivery milestones

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Please confirm that you have considered the risks associated with meeting these.

Information protocol

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Please confirm that you have considered the risks associated with the contents of this.

Your proposed information delivery strategy

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Please confirm that you have considered the risks associated with this.

Information standard and information production methods and procedures

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Please confirm that you have considered the risks associated with adopting these as well as any risks that might arise from your proposed amendments.

Mobilization of your delivery team

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Please confirm that you have considered the risks associated with this.

(Pre-appointment) BIM execution plan

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Please confirm that you have included this in your tender response.

Capability and capacity assessment summary

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Please confirm that you have included this in your tender response.

Mobilization plan

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Please confirm that you have included this in your tender response.

Risk register

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Please confirm that you have included this in your tender response.